Where Rivur Fits In Your Back Office Stack

If you are an owner, operator, or management company, your back office is already full of software.

You may have a GL like Sage Intacct, Yardi, or M3. You might use AP automation for invoices, Smartsheet or Monday.com for projects, and a BI tool or data warehouse for reporting.

So when you hear about Rivur, the natural questions are:

Where does this fit, what does it replace, and how does it help without adding another disconnected system?

The short answer: Rivur sits in the middle, as the system of record for capital projects and programs, and helps your existing tools work better.

The gap between accounting and project reality

Your GL and AP stack are very good at one job. They keep the books right, post invoices, and produce financial statements.

Most capital work does not live there.

CapEx programs, renovations, and large repair and replace projects usually run on:

• Budget spreadsheets that turn into living project trackers,

• Email threads with approvals and scope changes, and

• Shared folders full of invoices, change orders, and draw backup.

Accounting sees a clean journal entry. Project teams live in the messy middle that created it. Owners and lenders see occasional snapshots, not a live picture of what is really happening.

Rivur is built specifically for that middle.

GL and AP stay. Rivur gives capital a home.

Rivur does not try to be your GL, AP system, or PMS.

Your GL remains the official system for:

• Accounting records,

• Final invoice posting, and

• Financial reporting.

Rivur becomes the system of record for:

• Project and program budgets,

• Approved scopes and changes,

• Vendor and contract details for capital work, and

• The full lifecycle of capital invoices and draw packages.

Project managers, property teams, and corporate CapEx leads work in Rivur. They see budgets, commitments, invoices, and draw status in one place. Once an invoice is fully reviewed and approved in Rivur, it is coded and ready to flow into your GL or AP tool cleanly and consistently.

The result is fewer one off spreadsheets, fewer surprises at month end, and less time reconciling project reality with accounting reality.

Rivur and project trackers

General project tools such as Excel, Smartsheet, or Monday.com are excellent for tasks, timelines, and notes. They are not designed to be a financial system of record.

Rivur covers the parts of your project trackers that have quietly become financial:

• Live budget structures,

• Links between invoices and specific budget lines, and

• Portfolio roll ups across projects and properties.

You can keep using task tools for what they do best. Rivur handles capital budgets, approvals, vendor documentation, and draw logic in a way that is structured and audit ready.

Rivur and BI

BI tools and warehouses shine when they pull clean data from many systems and turn it into insight.

Capital data is often the missing piece, because it sits in scattered files.

Rivur fixes that. Capital activity is captured in one structured place, then can be pushed into BI alongside your GL, PMS, and other systems. You finally get portfolio views of capital plans and actuals that are based on something more reliable than a folder of spreadsheets.

Rivur is where capital work happens. Your other systems are where transactions are booked, dashboards are built, and operations run day to day. You do not need to rip anything out.

You give your capital work a proper home, and you let the rest of your stack do its job with better inputs.